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See all resourcesLeanIX GmbH (“LeanIX”)
Friedrich-Ebert-Allee 37-39
53113 Bonn
+49.228.2862992-0
dataprivacy@leanix.net
The following applicant’s data is collected and processed within the scope of your application and during the recruitment process:
In addition, technical information might be transmitted to us from your web browser when you visit our pages. This includes, for example, information about the browser you are using, information about the operating system, the time and date of your visit and, if applicable, the referrer URL. This data will be processed solely as necessary to enable the technical delivery of the online application to your device, and be deleted thereafter, except as necessary to protect us against attacks on our web server or misuse of our online application (based on our legitimate interests in ensuring the effective and secure online application process according to Art. 6(1) lit. f) GDPR). It is not possible for us to combine this data with data from your online application.
During visiting our website, we may collect data about the users of www.leanix.net (and relevant subdomains) using cookies or similar technologies. Details about the information collected through cookies and similar technologies, as well as how it is used, can be found in Cookie Statement.
To manage your cookie preferences, simply click on the "Cookie Preferences" link below.
Applications for job advertisements of LeanIX GmbH and its affiliates are possible in the following way:
via online application or e-mail to jobs@leanix.net
If you apply via email, we will collect and process the personal data that your reveal to us in the context of your application. Please ensure that you do not reveal any sensitive personal data about your person in the context of your application (such as health data, racial or ethnic origin, political opinions, religious beliefs, trade union membership or sexual orientation) since we do not require such information for deciding on your application.
Your personal application data is collected and processed exclusively for the purpose of processing your application and deciding on the establishment of an employment relationship with you. This may involve reviewing and managing your application, arranging interviews, either independently or with assistance from third-party providers, conducting interviews by phone or in person, processing interview feedback, communication with you about the recruitment process, assisting with work permit and employment visa, etc.
If a LeanIX employee refers you for a specific job posting through LeanIX's employee referral program, the referring employee will also be kept informed of your progress in the recruitment process. This is intended to ensure the employee is eligible for a referral bonus should LeanIX decide to hire you.
If it should be necessary during the application procedure to collect information on an applicant from a third party, the requirements of the corresponding national laws have to be observed (e.g. applicant background screening in accordance with local law).
If you receive a contract offer, your data will be used after completion of the application procedure for the preparation of the contract offer and for the organization of the training.
Legal basis for the processing of your personal application data for the purposes of establishing the employment are Art. 6 (1)(b) GDPR and Section 26 para. 1 sentence 1 Federal Data Protection Act (“BDSG”). We may share your personal information with government bodies, regulatory authorities (such as tax offices), social security institutions, judicial entities, and public agencies, as permitted by relevant legal requirements under Article 6(1)(c) of the GDPR. Additionally, we may disclose such information to external consultants functioning as independent controllers (including legal advisors, accountants, auditors, etc.) in line with Article 6(1)(f) of the GDPR.
If you’re not hired, we may ask for your consent to keep your personal data in our database, in line with Article 6 (1)(a) of the GDPR. If you ever want to withdraw this consent, you can do so at any time according to Article 7, paragraph 3 of the GDPR by reaching out to us at dataprivacy@leanix.net
To the extent that the processing of your personal data is carried out in accordance with Art. 6 (1)(f) GDPR to safeguard legitimate interests, you have the right, according to Art. 21 GDPR, to object to the processing of such data at any time on grounds relating to your particular situation. LeanIX will then no longer process this personal data unless LeanIX can demonstrate compelling legitimate grounds for the processing. These reasons must override your interests, rights, and freedoms, or the processing must serve to establish, exercise, or defend legal claims.
Personal data may only be stored for as long as it is necessary for the purpose for which the data is being processed. This means that personal data will be deleted or anonymized as soon as the purpose of its processing has been fulfilled or otherwise lapses.
If you are employed by LeanIX, data collected during the recruitment process will be incorporated into your employee record and managed according to our internal data retention policies for employees. Additional details will be provided in employee privacy policy. If you are not employed by LeanIX, LeanIX may keep your data for inclusion in our talent pool. In this case, your personal information collected during the job application process will be retained as long as we have your consent according to Article 6 (1)(a) GDPR or a valid reason to do so.
We have taken various technical and organizational precautions to protect the data collected in the context of your application against manipulation and unauthorized access. In particular, the transmission of your online application is encrypted in accordance with the current technical state of the art.
We may share your personal data with the following categories of third parties, who may act as controllers in their own right, including:
Your personal data will be stored in our applicant management system. The stored data is only made available to the employees within LeanIX and the relevant group of companies that need to know the data for the above recruitment purposes (see section on purposes).
The application management system is a software-as-a-service solution of a specialized provider. The data protection requirements with regard to the transfer are fulfilled. The data transmitted as part of your application is transferred in a secure way (e.g. TLS encryption) and stored in a database. This database is operated by Greenhouse Software, Inc. (“Greenhouse”) which offers personnel administration and applicant management software (https://www.greenhouse.io). In this context, Greenhouse is our processor according to Art. 28 GDPR.
A transfer of personal data to countries outside the European Union or the contracting states of the European Economic Area (so-called “third countries”) is generally not intended but may occur especially when personal data is forwarded to our affiliated group companies, as necessary for recruitment purposes. The laws of third countries outside the EU/EEA may not provide for the same level of data protection as considered adequate within the European Union. However, we have – to the extent legally required – put into place appropriate safeguards and guarantees (such as contractual commitments on the basis of the EU Standard Contractual Clauses and the implementation of supplementary safeguards) to ensure that your personal data will always be protected in accordance with legal requirements. To the extent your personal data is transferred to our affiliated companies in third countries, such as in the USA, we have entered into an intra-group data transfer agreement on the basis of the EU Standard Contractual Clauses.
For more information on the appropriate safeguards in place, and in order to receive a copy of them (as applicable), please contact us at the contact details set out in this Applicant Privacy Notice.
To the extent you are affected by the data processing carried out by LeanIX, you have the right subject to applicable legal provisions:
If LeanIX is using your personal data based on your consent, you can withdraw the consent at any time. Additionally, if we process your personal data based on legitimate interest, you have the right to object to that use at any time, in accordance with applicable laws.
If you have any questions about the collection, processing or use of your personal data or to exercise your rights, please refer to dataprivacy@leanix.net or contact us via other means at the contact details set out in this Applicant Privacy Notice.
You have the right of lodge a complaint with a data protection supervisory authority if you believe that the processing of personal data concerning you violates applicable data protection law (in particular the EU General Data Protection Regulation).
In the event that LeanIX sells or transfers all or part of its business to a different entity, we may transfer your data to such new entity as part of such transaction, merger/acquisition.
If you require further information regarding the processing of your personal data, please contact LeanIX at the contact details set out at the beginning of this Applicant Privacy Notice or via email to the data protection team at dataprivacy@leanix.net
